Administrative Assistant III

Company: Disability Solutions
Location: Broomfield
Posted on: November 6, 2024

Job Description:

Job Description US CITIZENSHIP REQUIRED#LI-LO1BAE Systems Space & Mission Systems Inc. is seeking an experienced administrative professional with excellent attention to detail and communication skills to provide support to the Legal team and their staff. This position will act as the administrative focal point for the Legal team and an integral member of the Legal team. This position will be responsible for the day-to-day coordination of the Legal team's' busy schedule, and must be helpful, personable, professional, and able to juggle multiple tasks in a fast-paced environment. This position requires the ability to handle matters that are critical or confidential with appropriate care and diplomacy. Additional responsibilities and opportunities exist to lead and support significant projects within the Legal department.What You'll Do:

• Create, edit, and format documents, including highly visible business letters, memoranda, presentations, reports, and other documents as requested, including in Word, PowerPoint, and Excel.
• Manage payment of invoices from law firms and other outside vendors, and track and report spending by matter.
• Create and manage corporate/legal documents and records, including extensive support of quarterly board meetings and management of corporate filings. Requires attention to detail, ability to track and update large amounts of data and records, and multitasking.
• Maintain calendars and arrange meetings and appointments. Maintain and track meeting action items through completion.
• Manage communications with senior level internal and external customers, including ability to interact professionally with senior executives, visitors, vendors, and other executive assistants within the company.
• Properly protect company proprietary data that if revealed would be detrimental to the company's interests.
• Coordinate, facilitate, and provide support for various conferences, meetings and events with a high degree of tact and diplomacy. Manage Microsoft Teams and WebEx meetings. Arrange for and assist with the catering for meetings and events. Coordinate highly visible meetings.
• Maintain office supplies that are essential for successful operation for the function. Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping, and data entry.
• Coordinate travel for the Legal team and designated staff through the travel coordinator. Manage travel arrangements, meeting preparation, expense reporting, and procurement card reconciliation. Includes preparation of travel briefing packets and ability to trouble-shoot travel changes in real time.
• Manage all aspects of receiving and screening all forms of communication as required.
• Represent organizational unit in working with administrative policies and procedures.
• Serve as a role model, as well as a mentor, to junior-level employees by providing direction and acting as a resource to resolve questions and difficult situations.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary. On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.Working Conditions:
  • Work is performed in an office environment, laboratory, cleanroom, or production floor. Required Education, Experience, & Skills
    • High School diploma or equivalent plus 2 or more years related experience.
    • Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
    • Must have excellent administrative and organization skills, including advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
    • General knowledge of computer hardware and office equipment. Preferred Education, Experience, & Skills
      • Administrative/business school or Associate's degree.
      • Certified professional secretary or certified administrative professional.
      • Formal training in Microsoft Office Suite to include Outlook.
      • Law office experience.Pay InformationFull-Time Salary Range: $46090.000 - $73700.000Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.About BAE Systems Space & Mission Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for the U.S. Intelligence, Department of Defense and scientific communities. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

Keywords: Disability Solutions, Westminster , Administrative Assistant III, Administration, Clerical , Broomfield, Colorado